Learn to Jam
Checklist for running a tournament:
Here is a rough checklist of what needs to be done to run a full scale tournament.
Summary
___ Find a field
___ Decide on a date
___ Find a hotel
___ Organize staff
___ Create a sponsorship proposal
Detail
___ Decide on a site and a date
___ Solicit Sponsors
___ Create a sponsorship proposal
___ Decide what to say to sponsors
___ Talk to prospective sponsors2 types of sponsorship:
Main sponsor
Possibly name the tournament for them (i.e. The Jeep Eagle Frisbee Freestyle World Championships) Their name more prominently displayed on the field, the disc, the web site, the t-shirts, in the radio ads, in press releases, during the TV interview, in the tournament program (if you do one), announced over the PA continuously
Regular (non-main) sponsors
get exposure from the sources listed above, but not as prominently
___ Secure fields
___ Speak with the grounds keepers to make sure the sprinklers don't come on during the event - or that they don't over water the field before the event___ Hotel that will offer group discounts for the players
___ Get a web page up
___ Needs partner list___ Announce and communicate to Players, Staff, Sponsors, and Media (each week, then every time you know something before the tourney)
___ Schedule of events
Consider options (all 4 event finals on Sunday or 1 or 2 of the finals on Saturday)___ Directions/Maps to the field to the hotel, to the parties, etc.
When to post the registration form? ________
Will there be any deadlines or late fees for late entrants? ___
When to post the event schedule? __________
___ Put press releases together
___ Organize staff
___ Get the local media to cover the event
___ Call them___ Create a disc design and t-shirt designs (sponsors' logos on the designs)
___ Fax press releases
___ Contact radio stations___ PSA (public service announcement)
___ To become a sponsor of the event
___ Provide a sound system
___ Decide on what kind of trophies to have made up
___ Decide on budget
___ Form a Business
___ Start Bank Account
___ Find out how much money the FPA will contribute
___ Make sure you have all the logistics organized
___ Power___ Graphic artist
___ Sound system
___ Tents
___ Chairs
___ Tables
___ Judging sheets
___ Calculators
___ Pencils
___ 4 and 5 minute difficulty tapes
___ Boom box for diff tape (batteries or plug)
___ Check and Cue boom box and tapes
___ Talley sheets
___ Stop watches
___ Someone to announce
___ Someone to do the sound
___ Someone to do stats
___ Time keeper
___ Where is all the equipment going to be stored?
___ How will it be transported?
___ People to help with setup and break down
___ Tournament logo___ Airports info
___ Poster
___ Flyers
___ Tournament program (Ads from sponsors and other businesses)
___ Web page
___ T-shirt design
___ Sponsor logos
___ Trophy designs
___ Shuttle service to and from the airport___ Rental Car info
___ Registration party (where, when, and food)
___ Tournament parties for Friday and Saturday night
___ The awards ceremony (where and when, and directions)
___ Make reservations___ Organize demos/entertainment between rounds (K-9, hacky sack, martial arts)
___ Get players package together
___ Organize staff for the registration party
___ Where's the jam happening on Thursday afternoon
___ Is there a post tournament jam?
Tom Leitner (converted to checklist by Lee Harper)