Heinsville -- Home

Checklist for running a tournament:

Here is a rough checklist of what needs to be done to run a full scale tournament.

Summary

___ Find a field
___ Decide on a date
___ Find a hotel
___ Organize staff
___ Create a sponsorship proposal

Detail

___ Decide on a site and a date
___ Solicit Sponsors

___ Create a sponsorship proposal
___ Decide what to say to sponsors
___ Talk to prospective sponsors
2 types of sponsorship:
Main sponsor
Possibly name the tournament for them (i.e. The Jeep Eagle Frisbee Freestyle World Championships) Their name more prominently displayed on the field, the disc, the web site, the t-shirts, in the radio ads, in press releases, during the TV interview, in the tournament program (if you do one), announced over the PA continuously
Regular (non-main) sponsors
get exposure from the sources listed above, but not as prominently

___ Secure fields

___ Speak with the grounds keepers to make sure the sprinklers don't come on during the event - or that they don't over water the field before the event

___ Hotel that will offer group discounts for the players
___ Get a web page up

___ Needs partner list

___ Announce and communicate to Players, Staff, Sponsors, and Media (each week, then every time you know something before the tourney)
___ Schedule of events

Consider options (all 4 event finals on Sunday or 1 or 2 of the finals on Saturday)
When to post the registration form? ________
Will there be any deadlines or late fees for late entrants? ___
When to post the event schedule? __________

___ Directions/Maps to the field to the hotel, to the parties, etc.
___ Put press releases together
___ Organize staff
___ Get the local media to cover the event

___ Call them
___ Fax press releases
___ Contact radio stations
___ PSA (public service announcement)
___ To become a sponsor of the event
___ Provide a sound system

___ Create a disc design and t-shirt designs (sponsors' logos on the designs)
___ Decide on what kind of trophies to have made up
___ Decide on budget
___ Form a Business
___ Start Bank Account
___ Find out how much money the FPA will contribute
___ Make sure you have all the logistics organized

___ Power
___ Sound system
___ Tents
___ Chairs
___ Tables
___ Judging sheets
___ Calculators
___ Pencils
___ 4 and 5 minute difficulty tapes
___ Boom box for diff tape (batteries or plug)
___ Check and Cue boom box and tapes
___ Talley sheets
___ Stop watches
___ Someone to announce
___ Someone to do the sound
___ Someone to do stats
___ Time keeper
___ Where is all the equipment going to be stored?
___ How will it be transported?
___ People to help with setup and break down

___ Graphic artist

___ Tournament logo
___ Poster
___ Flyers
___ Tournament program (Ads from sponsors and other businesses)
___ Web page
___ T-shirt design
___ Sponsor logos
___ Trophy designs

___ Airports info

___ Shuttle service to and from the airport

___ Rental Car info
___ Registration party (where, when, and food)
___ Tournament parties for Friday and Saturday night
___ The awards ceremony (where and when, and directions)

___ Make reservations

___ Organize demos/entertainment between rounds (K-9, hacky sack, martial arts)
___ Get players package together
___ Organize staff for the registration party
___ Where's the jam happening on Thursday afternoon
___ Is there a post tournament jam?

Tom Leitner (converted to checklist by Lee Harper)


HOME SUPER HEIN 2010 FRISBEE EVENT LEARN TO JAM POLLS DIFF JUDGING made easy VIDEOS STORE ABOUT US	Checklist for running a tournament: Here is a rough checklist of what needs to be done to run a full scale tournament. Summary ___ Find a field ___ Decide on a date ___ Find a hotel ___ Organize staff ___ Create a sponsorship proposal Detail ___ Decide on a site and a date ___ Solicit Sponsors ___ Create a sponsorship proposal ___ Decide what to say to sponsors ___ Talk to prospective sponsors 2 types of sponsorship: Main sponsor Possibly name the tournament for them (i.e. The Jeep Eagle Frisbee Freestyle World Championships) Their name more prominently displayed on the field, the disc, the web site, the t-shirts, in the radio ads, in press releases, during the TV interview, in the tournament program (if you do one), announced over the PA continuously Regular (non-main) sponsors get exposure from the sources listed above, but not as prominently ___ Secure fields ___ Speak with the grounds keepers to make sure the sprinklers don't come on during the event - or that they don't over water the field before the event ___ Hotel that will offer group discounts for the players ___ Get a web page up ___ Needs partner list ___ Announce and communicate to Players, Staff, Sponsors, and Media (each week, then every time you know something before the tourney) ___ Schedule of events Consider options (all 4 event finals on Sunday or 1 or 2 of the finals on Saturday) When to post the registration form? ________ Will there be any deadlines or late fees for late entrants? ___ When to post the event schedule? __________ ___ Directions/Maps to the field to the hotel, to the parties, etc. ___ Put press releases together ___ Organize staff ___ Get the local media to cover the event ___ Call them ___ Fax press releases ___ Contact radio stations ___ PSA (public service announcement) ___ To become a sponsor of the event ___ Provide a sound system ___ Create a disc design and t-shirt designs (sponsors' logos on the designs) ___ Decide on what kind of trophies to have made up ___ Decide on budget ___ Form a Business ___ Start Bank Account ___ Find out how much money the FPA will contribute ___ Make sure you have all the logistics organized ___ Power ___ Sound system ___ Tents ___ Chairs ___ Tables ___ Judging sheets ___ Calculators ___ Pencils ___ 4 and 5 minute difficulty tapes ___ Boom box for diff tape (batteries or plug) ___ Check and Cue boom box and tapes ___ Talley sheets ___ Stop watches ___ Someone to announce ___ Someone to do the sound ___ Someone to do stats ___ Time keeper ___ Where is all the equipment going to be stored? ___ How will it be transported? ___ People to help with setup and break down ___ Graphic artist ___ Tournament logo ___ Poster ___ Flyers ___ Tournament program (Ads from sponsors and other businesses) ___ Web page ___ T-shirt design ___ Sponsor logos ___ Trophy designs ___ Airports info ___ Shuttle service to and from the airport ___ Rental Car info ___ Registration party (where, when, and food) ___ Tournament parties for Friday and Saturday night ___ The awards ceremony (where and when, and directions) ___ Make reservations ___ Organize demos/entertainment between rounds (K-9, hacky sack, martial arts) ___ Get players package together ___ Organize staff for the registration party ___ Where's the jam happening on Thursday afternoon ___ Is there a post tournament jam? Tom Leitner (converted to checklist by Lee Harper)